20, No. 11, Dec. 7, 2000
Single software system to
replace UIs outdated business systems
Its hard enough keeping up with the fast pace of changing technology,
but UIs aging business systems on its three campuses dont
stand a chance, considering some of them are almost 30 years old.
Many of the universitys business systems are not only outdated
but also most are not able to communicate or share data with each other.
In addition, because the university has not kept pace with the way business
is conducted outside its boundaries, its possible that if the
systems are not updated, in the future the university would be unable
to do business with banks, vendors, government contractors and even
other educational institutions.
Last year the university began to search for a single software product
suite to replace its more than 100 disparate systems, an approach known
as Enterprise Resource Planning or ERP. The new software is an integrated
product the student, human resources and financial software share
common tables and processes thus the project was christened UI-Integrate.
Systems and Computer Technology (SCT), a leading global provider of
e-solutions, was selected as the vendor to provide the new ERP system.
The university also has hired Andersen Consulting to implement the system.
SCT systems are found in universities throughout the world, including
nearly half of all colleges and universities in the United States with
enrollments greater than 2,000 students. UI is SCTs largest implementation
to date. During recent benchmark testing that simulated a peak registration
period, within an hour the SCT system registered the equivalent of 54,000
students for 10 courses each.
Rich Mendola, associate vice president of Administrative Information
Technology Services (AITS), is project executive for UI-Integrate. Margaret
Krol is the interim project director. Universitywide teams responsible
for human resources, finance and student systems are in place and have
already devoted many months of work to the project.
Because UI-Integrate will affect every university employee and student,
a smooth transition to the new system is vital. Implementation will
evolve over the next four years.
Presentations about UI-Integrate are being planned at all campuses.
Groups interested in scheduling a UI-Integrate presentation can send
requests to: email@example.com.
For current information about UI-Integrate, go to the AITS newsletter
New integrated software system will
more understandable and user-friendly environment with Windows and Web-based
integrate the data from our many separate data systems into a
single database, allowing us to purify the data, eliminate duplicate
records, maintain a single source of directory information, and update
information with immediate availability to authorized users.
provide self-service "Web for Students" and "Web
for Faculty and Adviser" applications, making information easier
and more efficient to access.
allow us to redefine and standardize our accounting system to
better meet our data analysis and reporting needs.
continue to move the University toward its "paperless environment"
streamline our student, financial, and human resources business
processes by taking advantage of new technology as it develops.