In order for university employees to pay local vendors promptly and to reduce the risk of personal financial liability, departments and employees are reminded of the three guideline limitations, according to Frank Tuck, director of accounting in the Accounting Division: * A signed and numbered purchase order is the best way to ensure proper payment to the vendor. Local vendors have been asked not to accept verbal commitments on behalf of the university unless a valid purchase order number is referenced. * Employees who choose to make departmental purchases with personal funds should continue to provide an original paid receipt to their departments to obtain reimbursement. * Otherwise, employees who would use personal credit for departmental purchases must obtain an invoice in their name. The departmental office will use that invoice to support disbursement to the vendor on behalf of the employee.