Brief: Review guidelines for local vendor pay

In order for university employees to pay local vendors promptly and to
reduce the risk of personal financial liability, departments and employees
are reminded of the three guideline limitations, according to Frank Tuck,
director of accounting in the  Accounting Division:

  * A signed and numbered purchase order is the best way to ensure proper
    payment to the vendor. Local vendors have been asked not to accept
    verbal commitments on behalf of the university unless a valid purchase
    order number is referenced.
  * Employees who choose to make departmental purchases with personal funds
    should continue to provide an original paid receipt to their departments
    to obtain reimbursement.
  * Otherwise, employees who would use personal credit for departmental
    purchases must obtain an invoice in their name. The departmental office
    will use that invoice to support disbursement to the vendor on behalf
    of the employee.